Privacy Policy
Last updated: 10 September 2026
Joe's Excellent Events & Management respects your privacy. This notice explains how we collect, use, store and share personal information when you use our website, contact us, apply for an opportunity, use a candidate or employee portal, or otherwise deal with us.
1. Who we are
Joe's Excellent Events & Management is the controller of personal information covered by this notice. Privacy enquiries and requests can be sent to info@joesexcellentmanagement.co.uk. Recruitment enquiries can be sent to recruitment@joesexcellentmanagement.co.uk.
2. Information we collect
Depending on how you interact with us, we may collect your name, postal address, email address, telephone number, enquiry details, application reference, vacancy and availability information, CV, employment history, skills, qualifications, personal statement, supporting documents, interview and recruitment records, onboarding and employment records, portal activity, document acknowledgements, contract acceptance and electronic-signature records, and technical/security records needed to operate our services.
Where a role or legal requirement makes it necessary, we may also process right-to-work, safeguarding, DBS or other employment-readiness information. We only process special category or criminal-offence information where an appropriate condition and safeguards apply.
3. Why we use information and our lawful bases
| Purpose | Typical lawful basis |
|---|---|
| Responding to enquiries and providing requested services | Steps at your request before a contract, performance of a contract, and/or our legitimate interests in operating and communicating about our services. |
| Recruitment, applications, interviews and candidate management | Steps at your request before entering an employment contract; legitimate interests in running a fair and effective recruitment process; and legal obligations where applicable. |
| Onboarding, employment administration, contracts and employee self-service | Performance of an employment contract and compliance with legal obligations; legitimate interests for secure workforce administration where appropriate. |
| Security, access control, audit records and fraud/error prevention | Legitimate interests in protecting candidates, employees, our systems and records, and compliance with legal obligations where applicable. |
| Where we specifically ask for optional consent | Consent. You may withdraw consent at any time, without affecting processing already carried out lawfully. |
Where we rely on legitimate interests, those interests include operating the organisation effectively, maintaining accurate records, securing our systems, communicating with people who approach us and managing recruitment professionally. We consider those interests against the rights and interests of the people concerned.
4. How we collect information
We collect information directly from you through website forms, uploaded documents, emails, portal activity and communications with us. We may also receive relevant information from referees, recruitment sources, professional advisers, public authorities or other sources where lawful and appropriate. If information is obtained from another source, we provide the information required by data protection law when applicable.
5. Who we share information with
We limit access to authorised people who need the information for their work. We also use service providers that support the website and recruitment system, including cloud hosting, database and file-storage, and transactional email services. Our current production system uses Google Firebase/Google Cloud for database and document-storage functions and Resend for transactional email. We may also disclose information to professional advisers, regulators, law-enforcement bodies or other organisations where required or permitted by law.
We do not sell personal information.
6. International processing
Some technology providers may process information in, or make it accessible from, countries outside the United Kingdom. Where UK data protection law requires safeguards for an international transfer, we require an appropriate lawful transfer mechanism or other permitted safeguard from the relevant provider.
7. How long we keep information
We do not keep personal information indefinitely. Retention is determined by the purpose for which a record is held, whether an application remains active, whether a person becomes an employee, applicable limitation periods, legal and regulatory duties, safeguarding needs, audit requirements and the need to establish, exercise or defend legal claims. When information is no longer required, it is securely deleted, anonymised or otherwise removed from active use in accordance with those criteria.
8. Security and portals
We use technical and organisational measures intended to protect personal information, including access controls, authenticated portals, role-based administration and audit records. Candidate and employee portal users should keep their login information and application reference secure and should log out on shared or public devices.
9. Your rights
Depending on the circumstances, you may have rights to access your personal information, correct inaccurate information, request erasure, restrict processing, object to processing, receive certain information in a portable form, and withdraw consent where consent is the lawful basis. These rights are not absolute and exemptions may apply.
To exercise a right, contact info@joesexcellentmanagement.co.uk. We may need to verify your identity before acting on a request.
10. Complaints
Please contact us first if you have a concern so that we can investigate it. You also have the right to complain to the Information Commissioner's Office, the UK's data protection regulator. Information about making a complaint is available at ico.org.uk.
11. Cookies and browser storage
Our use of cookies, local storage and similar technologies is explained separately in our Cookie Policy. The current production website does not intentionally use advertising or behavioural-tracking cookies.
12. Changes to this notice
We may update this notice when our services, technology or legal obligations change. The date at the top shows when it was last updated.
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